We’re Hiring
Job Announcement: Event Production Specialist
Learn about Synchronicity Events at www.synchronicity-events.com. We are in the exciting process of becoming a worker-owned cooperative starting in January 2027. Our primary client base is non-profit organizations and mission driven businesses, we collaborate with them to produce successful fundraising events, conferences, & celebrations.
Position Overview
Synchronicity Events seeks experienced nonprofit professionals with fundraising event experience to join our small but mighty team! As Event Production Specialist you will fulfill a wide range of duties in support of clients on their annual or biannual events.
You will be joining us on a training and career path that could lead towards becoming an Event Manager with your own clients or a Lead Production Specialist who supports more than one Event Manager or Producer.
Responsibilities
Support an Event Producer or Event Manager as they lead multiple client projects:
Project Management administrative support for multiple clients, including building and maintaining timelines, managing contact lists and checklists, scheduling meetings & rehearsals, creating agendas , taking meeting notes and sending out next steps to keep the project moving forward.
Event Production tasks include consistent data management of our production documents, doing vendor research, vendor management and contracting and sourcing supplies & materials
Ongoing communication with vendors and event team, and swift responses (during business hours) are critical to a client’s success
Onsite event support including set up, tear down, managing vendors or volunteers, floor management, and learning how we Stage Manage..
Post-Event Wrap Up support with clients and vendors after the event including gratitude, tracking final payments, and tidying up the project folder and notes for future reference.
You will also be required to input project hours weekly, which helps make sure our contracts are the correct scope and determines bonuses.
Qualifications
The ideal candidate will have a selection of the following qualifications, and be ready to dive in to learning and growth in any of the following areas where you have less experience:
be accurate in your assessment of your own abilities, and be curious and ready to learn
have experience in project management including managing a timeline, tracking deadlines, and communicating and collaborating effectively with a team
have familiarity with fundraising and/or communications practices in the nonprofit sector
have familiarity with stage production, video production, television production, and/or A/V support for live events
show talent and confidence in writing and editing
have skills in visual design, graphic design, video editing, creating print and digital materials
have comfort and a willingness to learn and adopt multiple new technology tools, such as facilitating video meetings, configuring ticketing and event apps
practice sensitivity in communicating with humans from a wide range of backgrounds, and show skill at working with people who are in a range of emotional states -- including effective communication with clients who need help managing stress on their ‘big event day’
display stellar interpersonal skills and provide precise details in person-to-person meetings, email, text and phone
follow the news, and have awareness and comfort talking about current cultural movements, style trends and political events
feel inspired to express Synchronicity’s values (listed below) in your daily work.
be a bad-ass self-starter and amaze us with how organized you are
live in the Seattle/King County metro area
TRULY ENJOY MAKING THINGS HAPPEN.
Compensation
This is an hourly position. Hourly wage DOE, starting range is $35 - $39/hr with an increase to $40+ after the first six months. Hours will fluctuate seasonally as low as 10 hours/week, as high as 50 hours/week with an annual average of 35 hours/week. We predict the average monthly pay will be between $4,000-$6,000 for the first 6 months.
Synchronicity offers a flexible, consent-based schedule that trusts you will take time off when we don’t have active contracts and clients. Generally we attempt to have slow summers and winters, with the knowledge the spring and fall are very busy.
We provide Medical and Dental Insurance, Flexible Holidays with PTO, Employer Matching Funds for your charitable giving, and a Retirement Plan with a match. The new Cooperative Directors are also excited to explore more ways we can retire well and are consulting experts to help us enrich our benefits package.
Work Schedule & Locations
This position is about 70% remote work. We generally hold our external and internal meetings during 9 am - 5 pm work hours Monday through Friday. Most of our meetings are held on Zoom. We go onsite in the Seattle metro and Central Puget Sound area for event production days, venue site visits and special client meetings, and quarterly team outings. In the case of an event taking place that requires travel, there will be a per diem and accommodations provided by our client.
You must be available to schedule work (with advance notice) at events, which are often long shifts, including many evenings, weekends, and holidays throughout the year. If you thrive on a repetitive, predictable schedule, this is not the job for you.
A Path to Co-op Membership & Worker-Ownership
Synchronicity is becoming a worker-owned cooperative in 2027, creating a new opportunity for our team to have a meaningful voice in the future of the business.
All employees will have a pathway to co-op membership after time employed with Synchronicity, with opportunities to participate in member meetings and contribute to cooperative governance based on different levels of membership in the cooperative. Worker-Owners share in ownership, have equal voting power, participate in profit sharing, and help shape the strategic direction and future of Synchronicity. Being a Worker-Owner is not limited by job title or experience, it is based on an interest in active participation in cooperative governance by taking part in the responsibilities and rewards.
Participation in the cooperative is voluntary. We’re excited to offer this pathway as an opportunity for team members who want to grow with Synchronicity and have a greater role in shaping the business that they will help build.
Synchronicity’s Values
Every day of our work, in every interaction, we share our working values of CREATIVITY, ACCOUNTABILITY, EXCELLENCE and KINDNESS.
We look for new opportunities for LISTENING and LEARNING.
We bring GENEROSITY by offering the full strength of our energy and our ideas.
We offer PATIENCE to people who are learning how to work on events and learning how to work with us, and enjoy HELPING others to achieve things they have never accomplished before.
We work towards a world with increased JUSTICE and EQUITY.
We aim to minimize our impact on the ENVIRONMENT in all our choices.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.
Our intention is to continually practice anti-racism in the workplace and confront white supremacy culture when it appears in our internal work and in our relationships with clients and vendors, and to build a work team that reflects the diversity in our larger community. We have prioritized hiring, training, supporting and promoting employees from a range of backgrounds. Candidates with all identities and backgrounds are encouraged to apply.
To Apply
Please send:
A cover letter, indicating the reason for your interest in Synchronicity’s work.
Two professional references.
Your resume.
A photograph from an event you have been involved with, and an accompanying document listing the following information:
The venue
The type of event and a brief description
Your role in the project
The date of the event
Please email the above materials to hiring@synchronicity-events.com.
The position is open until filled. No calls.
